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Definitions

Campus Facilities Management — Refers to the unit(s) at each campus responsible for management of facilities and capital work.

Concept Design — An early developmental stage of a project representing design development drawings at 30% and a Class D estimate.

CPDC — . A standing committee of the Board of Regents whose responsibilities include the consideration of Major Capital Projects as they relate to general planning for physical facilities.

Major Capital Project — A capital project that has a funding requirement in excess of $5,000,000, and may include:

• the establishment of a new space including construction of new buildings,
• external additions to existing structures,
• other changes to the footprint of existing structures,
• redevelopment of existing space costing greater than the 50% of the cost value of the building,
• grounds improvements that alter function and use.
• special infrastructure processes which exceed normal maintenance guidelines and which require significant capital outlay (in excess of $5,000,000).

Funding is assigned outside of the University operating budget.

Minor Capital Project — A capital project that has funding requirement equal to or less than $5,000,000 and may include:

• the establishment of a new space including construction of new buildings,
• external additions to existing structures,
• other changes to the footprint of existing structures,
• redevelopment of existing space costing less than 50% of the cost value of the building,
• grounds improvements that alter function and use.

PEC — The President’s Executive Council

Prime Consultant — An architectural or engineering firm which has the prime responsibility for the project.

Project Brief — A description of the scope of work which gives potential bidders an overview of the project and is included in the Request for Proposals.

Project Manager — The individual assigned from Campus Facilities Management who is responsible for the effective execution of the project work.

Project Sponsor — Senior administrator whose role is to champion, oversee and advocate for the project, its requirements, and ensure support within the University community.

SAC — Selection Advisory Committee. Representatives from Facilities Management and user groups who review the Request for Proposals document, review and analyze proposals received, and provide a summary of findings to PEC via the Associate Vice-President (Facilities).

Steering Committee — The group of high level members, or groups, which is chaired by the Project Sponsor, and who act as the decision making authority for a project, representing the requirements of all stakeholders and ensuring that the project manager has the necessary authority, resources and direction to execute the project successfully.

University — 91´«Ã½.

Procedures: